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THE EXECUTIVE SPACE

THE EXECUTIVE SPACE

privacy policy

The Executive Space (Pty) Ltd
Effective Date: 26th June 2025

Jurisdiction: Republic of South Africa
International Clients: United Kingdom and United Arab Emirates

 

1. Privacy Policy

This Privacy Policy governs the manner in which The Executive Space (Pty) Ltd (‘TES’, ‘we’, ‘us’, or ‘our’) processes personal information in accordance with the Protection of Personal Information Act, No. 4 of 2013 (‘POPIA’), and applicable international data protection laws including the UK General Data Protection Regulation (UK GDPR) and the United Arab Emirates Federal Data Protection Law (PDPL), to the extent that TES processes data of individuals in those jurisdictions.

1.1 Purpose

This Privacy Policy informs data subjects of:

  • The categories of personal information we may collect;

  • The purposes for which such information is collected and processed;

  • The legal bases that justify such processing;

  • The rights afforded to data subjects under applicable law;

  • The measures implemented to secure personal information;

  • The limited instances in which such data may be disclosed to third parties.

1.2 Categories of Personal Information Collected

a. Information Provided Voluntarily:

Collected via:

  • Website forms

  • Email communications

  • Job applications

  • Direct engagement

May include:

  • Full name, email address, contact number

  • Company name, professional title

  • Enquiry details, communication preferences

  • CVs, application data, and references

b. Information Collected Automatically:

May include:

  • IP address, browser type, device info

  • Operating system, session data, referral sources

  • Pages visited and session duration

1.3 Legal Basis for Processing

TES processes data under the following lawful grounds:

  • Voluntary, specific, and informed consent

  • Contractual necessity or pre-contractual steps

  • Legal compliance

  • Legitimate interest (balanced with user rights)

1.4 Purpose of Processing

TES processes data for:

  • Responding to enquiries and communications

  • Recruitment management

  • Marketing (only with consent)

  • Website analysis and improvement

  • Legal compliance and security

1.5 Consent and Withdrawal

Consent is obtained via clear mechanisms.
Withdrawal can be done in writing at any time without retroactive effect.

1.6 Disclosure of Personal Information

We do not sell data. Disclosure only occurs:

  • To service providers under data agreements

  • To authorities where required by law

  • During mergers, acquisitions (with safeguards)

  • With the data subject’s explicit consent

1.7 Data Subject Rights

Per POPIA, UK GDPR, and UAE PDPL:

  • Access personal data

  • Request correction or deletion

  • Object to processing

  • Withdraw consent

  • Lodge complaints with regulatory authorities

Information Regulator (South Africa)
Email: complaints.IR@justice.gov.za
Website: www.justice.gov.za/inforeg

1.8 Data Retention

  • Enquiries: up to 12 months

  • Job applications: up to 24 months

  • Client data: up to 5 years according to applicable law

After this, data is securely deleted or anonymised.

1.9 Data Security Measures

We use reasonable physical, technical, and organisational safeguards. While we take all necessary precautions, no online system is 100% secure.

1.10 Security Breach Notification

In the event of a breach, TES will notify:

  • The Information Regulator

  • All affected individuals

Details will include nature, impact, corrective actions, and recommended user steps.

1.11 Cookies

Only essential cookies are used for site functionality. No marketing or analytics cookies are used.

1.12 Children’s Information

We do not knowingly collect data from individuals under 18. Any discovered data will be deleted.

1.13 Third-Party Websites

TES is not responsible for the content or privacy practices of linked third-party websites.

1.14 Cross-Border Data Transfers

We may transfer data internationally (e.g., via Google Workspace) only when:

  • There is adequate data protection in the destination

  • Consent has been provided

  • It is contractually necessary

  • It benefits the user and does not cause harm

Where personal information is transferred to or from the United Kingdom or the United Arab Emirates, TES ensures such transfers meet the requirements of the UK GDPR and PDPL respectively, including contractual safeguards and consent-based justifications.

1.15 Policy Amendments

This policy may be updated at any time. Changes are effective upon posting.

1.16 Contact Information

All privacy-related queries must be sent to:
The Information Officer
The Executive Space (Pty) Ltd
Email: support@tesvea.com
Republic of South Africa

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