1. Introduction

This Privacy Policy governs how The Executive Space (Pty) Ltd ("TES", "we", "us", or "our") processes personal information in accordance with the Protection of Personal Information Act, No. 4 of 2013 ("POPIA"), and applicable international data protection laws including the UK General Data Protection Regulation (UK GDPR) and the United Arab Emirates Federal Data Protection Law (PDPL).

2. Purpose of This Policy

This Privacy Policy informs you about:

• The categories of personal information we collect

• The purposes for which information is collected and processed

• The legal bases that justify such processing

• Your rights as a data subject under applicable law

• The security measures we implement to protect your information

• The limited instances in which data may be disclosed to third parties

3. Personal Information We Collect

Information You Provide Voluntarily: We collect information when you interact with us through website forms, email communications, job applications, or direct engagement. This may include:

• Full name, email address, and contact number

• Company name and professional title

• Enquiry details and communication preferences

• CVs, application data, and references (for job applicants)

Information Collected Automatically: When you visit our website, we may automatically collect:

• IP address, browser type, and device information

• Operating system, session data, and referral sources

• Pages visited and session duration

4. Legal Basis for Processing

TES processes your personal data under the following lawful grounds:

• Consent: Your voluntary, specific, and informed consent

• Contractual necessity: To fulfill contractual obligations or take pre-contractual steps

• Legal compliance: To comply with legal obligations

• Legitimate interest: Where our legitimate business interests are balanced with your rights

5. How We Use Your Information

We process personal data for the following purposes:

• Responding to enquiries and communications

• Managing recruitment and job applications

• Marketing activities (only with your explicit consent)

• Website analysis and improvement

• Legal compliance and security purposes

6. Consent and Withdrawal

Consent is obtained through clear mechanisms on our website and communications. You have the right to withdraw your consent at any time by contacting us in writing. Withdrawal of consent does not affect the lawfulness of processing conducted prior to withdrawal.

7. Disclosure of Personal Information

We do not sell your personal data. We may disclose your information only in the following circumstances:

• To service providers under strict data processing agreements

• To regulatory authorities where required by law

• During mergers, acquisitions, or business transfers (with appropriate safeguards)

• With your explicit consent

8. Your Data Subject Rights

Under POPIA, UK GDPR, and UAE PDPL, you have the right to:

• Access your personal data

• Request correction of inaccurate data

• Request deletion of your data

• Object to processing of your data

• Withdraw consent at any time

• Lodge complaints with regulatory authorities

To exercise your rights, contact us at: support@tesvea.com

To lodge a complaint with the South African Information Regulator:

• Email: complaints.IR@justice.gov.za

• Website: www.justice.gov.za/inforeg

9. Data Retention

We retain personal information for the following periods:

• Enquiries: Up to 12 months

• Job applications: Up to 24 months

• Client data: Up to 5 years in accordance with applicable law

After these periods, data is securely deleted or anonymised.

10. Data Security

We implement reasonable physical, technical, and organisational safeguards to protect your personal information from unauthorised access, disclosure, alteration, or destruction. However, please note that no online system is 100% secure.

10. Data Security

We implement reasonable physical, technical, and organisational safeguards to protect your personal information from unauthorised access, disclosure, alteration, or destruction. However, please note that no online system is 100% secure.